Administering WordPress

This section describes the range of tasks usually carried out only by Administrators.
Managing Users
WordPress has the incredibly useful ability to define different levels of users. It doesn’t have the level of power that you get with full content management systems where tens of pages of content are being created daily. However, managing users in a complex system can quickly become a full time job and the level of control in WordPress is usually perfect for the smaller organisation.You have five levels (roles) of user:

Administrator The very highest level of user – the Administrator can do anything other users can do, as well as:

  • Change all settings
  • Switch themes
  • Activate & edit plugins
  • Edit users
  • Edit files
  • Manage options
  • Import



Editor We recommend that highest level that someone is assigned is Editor – even the administrator will find that the Editor level is adequate for most tasks while preventing the possibility of inadvertently making a critical change to the site. An Editor can do anything a lower level of user can do as well as:

  • Moderate comments
  • Manage categories
  • Manage links
  • Enter unfiltered html (as in html with any content at all – a potentially dangerous facility!)
  • Edit published posts
  • Edit other contributor’s posts
  • Edit pages

Author Most people creating content through posts on the website will be Authors. An
Author can do anything a lower level of user can do as well as:

  • Upload files
  • Publish posts

ContributorA contributor really doesn’t have a great deal of power. Contributors can create and edit their own posts, but they can’t upload images. They can still insert images that have already been uploaded.
SubscriberA subscriber can read content on the website and make comments. Although depending on your settings for your site, it’s possible for non-subscribers to make comments also.
There are a number of tasks around users that you may wish to carry out:

  • Update your own details
  • Add new users
  • Remove users
  • Edit the details of a user
  • Manage the content created by a user

You can manage and set up users by clicking on the Users link in the menu:



Adding users It’s very simple to add a new user to WordPress, simply select Add New (as for Posts, Pages, etc.) and then fill in the user’s details, making sure you get the correct user level. You’ll also need to set
a password here – make sure it’s a strong one!
Remove users To remove a user select the ‘Users’ link from the Users menu in the dashboard.
On this page you will see a list of users and the roles which they have. Select the check box on the left of the Username. Further down you will see the Bulk Actions Drop Down. Select delete then press apply.You will then be asked for confirmation, as well as a request as to whether to delete all the posts and links belonging to the user, or to transfer the users’ posts and links to another user. Be careful! Delete all posts and all the content by that author will be removed from your website. It’s usually better, unless that user was filling your site with nonsense, to attribute their posts to another user:
Edit the details of a userYou may wish to change details and settings relating to a user, in which case when you hover over a user’s details you’ll see the ‘edit’ link pop into existence. Click Edit and you should then see the Edit User screen. From here, you can see and edit the user details.


Edit the details of a user
You may wish to change details and settings relating to a user, in which case when you hover over a user’s details you’ll see the ‘edit’ link pop into existence. Click Edit and you should then see the Edit User screen. From here, you can see and edit the user details.
From this page you can set various options which are generally self-explanatory, such as name, whether that user is using the visual editor, what colour scheme they use in the administration panels and so on.


Manage the content created by a user
You will see that in the User List you have a number against each user in the Posts column. This shows the number of postings made by that user. If you click on that number you will be taken to the Posts page, showing the posts as made by that user and from there you can edit or delete posts to your heart’s content.

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